GMP+ Monitoring database

Manually entering a new sample

You can manually enter a new sample by clicking the "+ Enter new sample" button. Simply follow the steps and click "Create" to submit the sample*.

*If the laboratory you work with is not listed in the drop-down menu, please enter its name in the 'Note' field.

Digital submission of analysis results

You can also submit analysis results digitally via an Excel or XML file. Either you or the laboratory can prepare the file and submit it to the GMP+ Monitoring database. To be processed correctly, the file must meet certain conditions. 

In both formats, you can:
✔ Supplement an already registered sample with analysis results or,
✔ Submit all data digitally.

Templates and Examples

You can find empty templates and example files here. Before filling in the Excel file-‘Empty Template’, we recommend to first review the ‘Example’ file and test your file to avoid potential issues later on.

** To submit a completely new sample result, please use the ‘Full submission’ templates.

***To submit the result of a sample with a ‘Planned’ status in your monitoring database, use the ‘Supplement to Registered Sample’ templates.

Submitting digital analysis results

Test you file

We recommend you to always test your file before submitting. You can send it to: portalmdvalidate@gmpplus.org****

Once your digital submission is ready you can send it via email to: monitoringdata@gmpplus.org****

Code Lists

To create a digital submission, you will need various codes, including those for laboratories, supplier/producers, country of origin and undesirable substances recorded in the GMP+ Monitoring database

View the Code Lists here

****Important: Do not send any questions or comments to these email addresses. They are strictly for submitting digital analysis results. If you have any questions about the GMP+ Monitoring Database, please contact the helpdesk.